Brianna ParkerCalendly is a software company based in Atlanta, Georgia, which offers a business communication platform for scheduling meetings. The company was founded in 2013 by Tope Awotona. Its online scheduling app helps businesses prepare, book, and follow up on customers and teams.
Users input their availability information and set up appointments they want to offer, such as consultation calls and 1-on-1 meetings. Then, the app uses inputted data to create a custom booking page. As of May 2022, Calendly had 490 employees and $350.55 million in total funding. The nine-year-old start-up has a market valuation of $3 billion.[1]
Calendly bridges the gap between scheduling platforms by allowing users to connect with Apple, Google, or Microsoft calendars. Users can add custom links to online platforms, including emails, social media profiles, and websites. They can also customize meetings for the duration and choose communication channels, such as video conferencing via Zoom.
However, Calendly is not the only scheduling app on the market. Consumers can use Calendly alternatives, such as HubSpot Sales Hub, Doodle, YouCanBook.me, Chili Piper, Setmore, and TimeTap. [2]
Here is an in-depth analysis of top Calendly competitors and alternatives:
1. HubSpot Sales Hub
Year founded: 2006
Headquarter: Cambridge, Massachusetts
HubSpot is a tech company that offers marketing, sales, CMS, and CRM software. Its sales hub provides a robust meeting scheduler, ideal for growing teams. In 2021, HubSpot had over 100,000 customers and reported a 47%increase in revenue to $1.3 billion. [3]
HubSpot’s meeting scheduler is an easy-to-use solution for all scheduling needs. First, users create teams in the HubSpot Sales Hub. Added teams reflect in their meeting tool. The solution uses data pulled from other HubSpot apps to set up meetings.
Users can simplify data gathering by including fields from their contact modules on the scheduling form.The platform also offers the round-robin algorithm, which allocates appointments to sales teams. HubSpot Sales Hub is the top alternative to Calendly for sales teams and business consultations.
2. Doodle Inc.
Year founded: 2007
Headquarter: Zürich, Switzerland
Doodle Inc. is a Swiss software company that provides strategic technology solutions to complex business problems. The company offers an online calendar tool for time management and coordinating meetings.
In 2021, Doodle increased its workforce from 51 to 104 employees and doubled the number of paid subscriptions. Its annual revenue surged 54%.
Both Doodle and Calendly offer online meeting schedulers. But Doodle also provides polls and surveys that allow users to gather team members’ opinions and determine the best time to meet as a group.
In Mar 2021, the company integrated its platform with Microsoft Teams and Zoom. So, users no longer need to add a link to their Doodle for videoconferences via Zoom or Teams. Over 30 million montly users rely on Doodle to schedule one-on-one and group meetings. Doodle is one of the best alternatives to Calendly. [4]
3. YouCanBook.me
Year founded: 2011
Headquarter: Bedford, UK
YouCanBook.me is a self-funded, privately-owned company which develops solutions optimized for teams. It offers meeting scheduling software that integrates with users’ Google Calendar. In 2021, YouCanBook.me had 16 employees and generated $2.3 million.
YouCanBook.me is a simple scheduling tool for meetings and appointments. Both Calendly and YouCanBook.me offer customizable booking pages and integrate with third-party apps, such as Zoom and Google Calendar.
However, YouCanBook.me depends on external calendars to set up availability. Users pay $10/month per linked calendar. But the company offers discounts for universities, colleges, and schools. YouCanBook.me is one of the best Calendly alternatives for education. [5]
4. Chili Piper
Year founded: 2016
Headquarter: New York City, New York
Chili Piper is a comprehensive meeting lifecycle automation platform. It simplifies scheduling meetings with prospects and customers for businesses and teams. Since its founding, the company has raised $54.4 million in several funding rounds. In 2021, Chili Piper had 221 employees and made around $33 million in revenue.
Chili Piper offers scheduling solution called Instant Booker, which competes againstCalendly.High-performing sales teams use Chili Piper’sInstant Booker to qualify, route, and schedule meetings instantly from their web forms. The main difference between Chili Piper and Calendly is the scheduling approach.
Chili Piper adds prospective leads to the CRM and enters that info in the scheduling workflow. On the other hand, Calendly users book meetings first, and then the app adds that lead to a CRM. Chili Piper is one of the best alternatives to Calendly for sales teams. [6]
5. Setmore
Year founded: 2011
Headquarter: Portland, Oregon
Setmore is a free online scheduling platform that connects businesses with their customers. The main competitive advantage for Setmore is its robust mobile app that allows users to manage all appointments in a single, easy-to-use calendar system.
The company has 12 employees and makes around $1.7 million annually.[7] Setmore’s mobile app is more user-friendly with a shorter learning curve. The company offers live chat support and a free plan with robust features and integrations.
Best of all, Setmore’s paid version is cheaper than Calendly and reduces per-staff pricing for larger teams. Setmore is a worthy alternative to Calendly for online appointment scheduling.
6. Microsoft Bookings
Year founded: 1975
Headquarter: Redmond, Washington
Microsoft Bookings is an online scheduling platform offered by Microsoft Inc, the second most valuable company globally. This solution is ideal for businesses in the service industry that use Microsoft Office apps. In 2021, Microsoft had 182,268 employees and generated $168 billion in revenue.
The main competitive advantage for Microsoft Bookings is its integration with O365 business apps. Users can schedule one-on-one or group meetings and meet online via Microsoft Teams.
Most companies are licensed Microsoft users, so they already have Microsoft Bookings. They can use it for free instead of paying for Calendly. Microsoft Bookings is a formidable Calendly competitor.[8]
7. TimeTap
Year founded: 2010
Headquarter: Charlotte, North Carolina
TimeTap is an online scheduling platform for service providers and appointment-based businesses. Using this software, organizations can manage appointments without costly overheads associated with having human schedulers and administrators. The company has around 8 employees.
The main selling point for TimeTap is its prediction technology that anticipates users scheduling needs. It is flexible, customizable, and easy to use and process payments.
According to Software Advice’s user reviews, TimeTap has 4.5/5 for ease of use, functionality, customer support, and value for money. TimeTap is a worthy alternative to Calendly for appointment-based businesses and service providers.[9]
8. ScheduleOnce
Year founded: 2006
Headquarter: Ontario, Canada
ScheduleOnce is a software and apps company that offers a cloud-based scheduling solution. Its platform helps businesses schedule and manage online interactions with customers and teams. In 2021, ScheduleOnce had 119 employees and made around $3 million in revenue.
ScheduleOnce is one of the first sales-focused apps that fulfill the scheduling needs of sales teams. Both Calendly and ScheduleOnce are subscription-based software solutions.
The functionalities offered by ScheduleOnce’s Growth and Enterprise plans match Calendly’s Premium, Pro, and Enterprise. Organizations can use ScheduleOnce’s sister app ChatOnce to book meetings from a web-based chat window.ScheduleOnce is one of the top alternatives to Calendly for small businesses. [10]
9. Google Calendar
Year founded: 1998
Headquarter: Mountain View, California
Google Calendar is one of the oldest scheduling apps globally. Businesses and individuals have relied on Google Calendar for over a decade to schedule and organize their activities. In 2021, Google had around 150,000 employees and generated $257 billion in revenues.
Google Calendar offers all the essential features for personal scheduling. It integrates with Gmail and Google Meet. So, users can schedule meetings directly from their email and set up a Google Meet session in the calendar invite.
However, the platform doesn’t provide a simple way to automate scheduling. Unlike Calendly, Google Calendar is free. Google Calendar is the best alternative to Calendly for personal scheduling. [11]
10. Mixmax
Year founded: 2014
Headquarter: San Francisco
Mixmax started as a web-based email editor prototype and evolved into a robust scheduling platform. It has an email client that works with users’ Gmail as a Chrome extension. As of Jan 2022, Mixmax had raised $22.1 million in total funding. Its last funding round secured $10.3 million.
Both Mixmax and Calendly are sales acceleration tools that help salespeople close more deals. But Mixmax is a sales follow-up platform, while Calendly is end-to-end scheduling software.
WithMixmax, users can embed “smart enhancements” such as meeting links from Google Calendar availability into their Gmail. The app sends or shares the content via a URL. Tens of thousands of professionals use Mixmax daily to follow up with customers collaboratively and streamline their workflow. Mixmax is the best alternative to Calendly for sales teams that use Gmail. [12]
11. Acuity Scheduling
Year founded: 2006
Headquarter: New York City, New York
Acuity Scheduling is a software company owned by Squarespace. It provides online scheduling software that helps businesses book and manage appointments quickly and easily. In 2021, Acuity Scheduling had around 20 employees and generated about $2.9 million in revenue.
Calendly and Acuity Scheduling sync with users’ calendars to streamline the scheduling process and lighten their workload. Both solutions have a built-in reminder and email follow-up tools.
However, Acuity covers all appointment scheduling needs of small businesses in the service industry, while Calendly focuses on consultations. SMBs can rely on Acuity to simplify complex availabilities, such as recurring and uneven schedules. Acuity is an innovative Calendly competitor. [13]
12. Groove Scheduler
Year founded: 2014
Headquarter: San Francisco, California
Groove is a sales engagement platform that automates meeting scheduling. It also handles other time-consuming tasks such as email and outbound call logging and activity capture without data latency or sync errors. More than 50,000 account execs, sales pros, and customer success reps use Groove to streamline workflows.
Groove serves professionals working at innovative companies, including Google, Uber, BBVA, and Capital One. Like Calendly, Groove Scheduler allows users to customize their availability and meeting types. ButGroove enables admins to configure views and workflows by role or team. Users can set up Groove Scheduler to collaborate on accounts and automate data entry for events booked on their calendars. On average, Groove saves sales teams 20% of their time. Groove Scheduler is one of the top Calendly competitors. [14]
13. Zoho Bookings
Year founded: 1996
Headquarter: Chennai, Tamil Nadu, India
Zoho Bookings is a flexible appointment scheduling solution offered by Indian tech giant Zoho. It offers a free plan and affordable paid plans starting at $6/month. In 2021, Zoho had around 12,000 employees and reported a 22.3% increase in revenue to $697 million. [15]
Zoho Bookings is part of the Zoho suite of apps. So, users can integrate it with multiple business solutions. The platform offers APIs and custom functions for building out-of-the-box solutions to scheduling problems.
Like Calendly, Zoho Bookings provides customizable booking pages and Android and iOS mobile apps. Zoho Bookings is one of the best Calendly alternatives for business consultations.
14. Drift
Year founded: 2015
Headquarter: Boston, Massachusetts
Drift is a tech company that offers a wide range of solutions for sales teams. It provides a chatbot that enables live conversations with website visitors. In 2021, Drift had around 500 employees and over 5,000 customers.
Drift’s chatbot handles conversations with site visitors whenever the sales team is offline. Then, it feeds visitors’ information into connected systems, such as Salesforce. So, the team has a more personalized conversation to follow up with website visitors. Drift extended its bot’s functionality to include a meeting scheduler, emails, and sales team routing.
In Feb 2022, the company launched Drift Conversation Cloud, powered by conversational AI. This solution enables conversational customer service, increasing the accuracy of Drift’s meeting scheduler. Drift is one of the most innovative alternatives to Calendly for sales teams. [16]
15. Vocus.io
Year founded: 2015
Headquarter: Seattle, Washington
Vocus is a business communication platform that combines inbox, calendar, and campaigns. It is a sales engagement tool with meeting scheduling features similar to Mixmax. Businesses can use Vocus.io Basic for $5/month per user or Vocus.io Professional for $20/month/user.
Vocus.io offers several features, including appointment scheduling, built-in email templates, and auto-follow-ups. Admins can view emails in team members’ inboxes and draft emails in Gmail.
Like Calendly, Vocus.io has a calendar feature for creating meetings. But Vocus.io allows users to insert calendar availability and meeting snippets in emails using the Chrome plugin. Vocus.io is a unique Calendly alternative for small sales teams that use Gmail. [17]
16. Appoint.ly
Year founded: 2016
Headquarter: Gdansk, Poland
Appoint.ly is a robust appointment scheduling software. The platform integrates with Google, iCloud, Outlook, Office 365, and Exchange. According to G2, Appoint.ly has4.4/5 stars with 13 reviews. By comparison, Calendly rates 4.7/5 stars with 1,297 reviews. [18]
Appoint.ly simplifies online meeting scheduling using a straightforward link design and approach similar to Calendly. First, users create an event on the app and send a scheduling link to the other person.
The recipient selects a time from the available slots for the software to add the event to the sender’s calendar. Users can choose their preferred contact method and schedule recurring meetings and appointments.Appoint.ly is one of the best alternatives to Calendly.
17. Picktime
Year founded: 2017
Headquarter: Austin, Texas
Picktime is a scheduling and appointment management platform for businesses. It is an all-in-one solution that helps users keep track of upcoming meetings. In 2021, Picktime had 5-10 employees.
Like Calendly, Picktimesimplifies online scheduling and appointment management. But Picktime is best suited for service providers because it offers extra modules for managing services.
The platform combines calendar software, CRM, email marketing tools, and online payment channels to streamline organizational running. Businesses can use its online booking system on websites or generate a customized booking page. Picktime is a worthy Calendly alternative. [19]
18. Calendar.com Inc.
Year founded: 2018
Headquarter: Palo Alto, California
Calendar.com is a scheduling software with tons of customization. It offers an intelligent link feature and advanced scheduling options to help users find the best available timeslot. Businesses can use a free plan and upgrade to Standard for $6/month or Pro for $8/month.
The main benefit of using Calendar.com is its customizable scheduling options. For example, users can select a nearby restaurant for their meeting right on the booking page.
They can also embed calendars in web pages. Most scheduling apps don’t offer this feature.Calendar.com is one of the best Calendly alternatives. [20]
19. 10to8
Year founded: 2012
Headquarter: Cambridge, UK
10to8 offers cutting-edge appointment scheduling software. This feature-packed online booking system reduces appointment no-shows by 90% and improves customer experience. In 2021, 10to8 had over 50,000 business clients globally.
Both 10to8 and Calendly help businesses manage appointments online with ease. 10to8 is an all-in-one online scheduler with automated SMS and email reminders. It integrates with over 1,500 apps and provides a 2-way calendar with Google Calendar, Outlook, iCal, and Exchange.
In 2021, 10to8 received a Queen’s Award for Enterprise in the International Trade category. 10to8 is one of the best alternatives to Calendly for service-focused businesses. [21]
20. Book Like a Boss (BLAB)
Year founded: 2016
Headquarter: New York City, New York
Book Like a Boss is an all-in-one appointment scheduler and booking hub. It allows users to promote social media links, increase followers, and sell more products and services. Businesses with 3 users pay $35/month,$40/month for 4 users, and $50/month for 5 users.
BLAB and Calendly are user-friendly and integrate with Zoom, Google Calendar, Office 365, Outlook, iCloud, and more. Both use the same approach. First, users create a custom URL link and email or share it with their customers.
Then, the recipient views when they are available and book an appointment. And they both offer resources, real-time, and team scheduling. Book Like a Boss is a worthy alternative to Calendly. [22]
References & more information
one of the best alternatives to Calendly
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